Feature catalog
Everything the system does.
One source of truth behind every screen in your company. Here is the exhaustive list: the modules, and what each one actually does.
Point of Sale & Sales
Sell anywhere, reconcile everywhere.
- One sales engine behind a browser POS, an iOS POS and a Windows desktop POS, all live, all in sync.
- Works offline and re-syncs; zero-touch POS registration per store.
- Real control: partial returns, edit (payment method / customer), full void/storno.
- Corrections that link both ways: jump from a correction to its original invoice and back.
- “Op rekening” (on account) debt understood end-to-end; settlements fold back into the invoice’s real tenders.
- Day closure, shifts & Z-reports, multiple payment methods, branded PDF invoices.
Products & Catalog
Everything you sell, described once, correct everywhere.
- Multiple barcodes, prices, categories & subcategories, VAT categories, packaging and shelf locations per product.
- Discounts & campaigns, per-customer pricing, extra-cost definitions (statiegeld/emballage, fees).
- Duplicate a product, bulk edits, and print barcode labels, price cards and placement cards.
Inventory & Warehouse
A stock number you can actually trust, and prove.
- Live stock levels & low-stock detection, opening stock, a stock card per product.
- Stock movements with reasons, single & mass adjustments, and a full audit trail of who changed what.
- Stock transfers between locations and a visual warehouse designer (model Zone / Aisle / Rack / Shelf / Bin).
- Costing done right: weighted average cost, days-of-cover, sell-through.
- A handheld Android scanner covers the whole physical life of stock: receive, put-away, count, pick and pack.
Purchasing & Suppliers
From “we’re low” to “it’s on the shelf”, half of it automatic.
- Purchase orders: create, receive (partial or full), return, with proper PDF output.
- Correct order lifecycle (Ordered → Partially/Fully Received → Fulfilled), stock adjusting only for what arrived.
- Email the order straight to the supplier, with your own reference number on it.
- AI invoice auto-fulfilment: photograph a supplier invoice → it reads it, matches the open order line-by-line, books the receive, updates stock, updates the buy price everywhere, and learns the supplier’s own product codes.
- Scan-to-order on the handheld: point, pull the trigger, and the line appears pre-filled with this supplier’s price and article code.
Customers & CRM
Turn transactions into relationships and the next deal.
- Company records with contacts, addresses, wallet/credit and per-customer discounts.
- Full CRM: a pipeline with stages & deals, quotes/offers, tasks, segments and CRM reports.
- A 360° timeline per customer: every sale, contact, email and task in one view.
- Built-in email to customers, with a searchable log of everything sent.
Finance & Accounting
The back-office grind, automated.
- Debtors (AR) with automatic payment reminders, creditors (AP / crediteuren), credit defaults.
- Bank statement import (MT940), a bank worksheet, and automatic reconciliation, with an AI bank analyst on top.
- Debt pipeline, day closure, period locks.
- VAT return (NL BTW-aangifte today; per-country formats on the roadmap), accounting day/period views.
- VIES EU-wide VAT-number verification and official company-registry lookup for clean, compliant customer data.
Reports & Insights
Any question becomes a report, and any report becomes an email or a WhatsApp.
- 30+ ready-made reports: sales, revenue, margin & gross profit, COGS, customer margin, items sold, payments by method, money-in, open invoices, client debt, sell-through, days-cover, inventory value, weighted average cost, supplier purchases, shifts, payroll, accounting, BTW.
- A report designer: import a report definition and run it immediately, no developer, no redeploy.
- Export to CSV / XLSX / PDF with charts, and one-click delivery by email or WhatsApp, scheduled or on demand.
Multi-device Platform & API
One brain, every device.
- A secure API (JWT + role-based access) powering an iOS POS, an Android barcode scanner and a phone management app.
- Server-computed money: totals, corrections, returns, voids and debt movements are computed centrally, so every client books identical money.
- Delta sync with cursors and tombstones; realtime pokes refresh registers within moments.
- Idempotent by design: every money operation can be safely retried. Networks fail; money never duplicates.
- Push notifications to staff phones and a realtime hub for zero-touch sync across every POS.
Adam AI
Monitors the operation, explains exceptions, helps authorized teams act.
- Ask Adam anything in plain language. It runs ~40 tools over your live data and answers with analysis, not tables.
- Adam Alerts: proactive warnings pinned to your screen; you don’t have to go looking.
- Product Intelligence: live competitor and market prices from your configured sources, size-matched, with a verdict.
- Client Intelligence: who a customer really is, their reputation, and what they should be buying but aren’t.
- A nightly brain that profiles every product and customer and powers “customers like this also buy…”.
Marketing
Reach your customers on purpose.
- A branded, editable email template: your colours, logo and background.
- Campaigns and a “market-deal” mode that drops your genuinely-lowest-vs-market prices into a mailing.
- A marketing API so the whole see / generate / review / send flow works from an iPad, plus a full email log.
Administration, Security & Governance
Hand out the keys safely; see everything that happened.
- Granular role-based permissions for web and POS, with live refresh: grant a right and it takes effect immediately.
- Users, POS users & roles, stores, payment methods.
- A forensics case-board, an activity log, system logs and a full email ledger: who did what, when, and what was sent.
- Database failsafe & safe switch, self-applying migrations, and a guarded data-import wizard.
Suppliers
Supplier management that gets smarter with every order.
Records, price files and vendor codes: self-learning.
- Full supplier records: contacts, addresses, and the supplier’s own article (vendor) codes so their confirmations match their catalog.
- Per-supplier price files: each product’s buy price for that supplier, used to prefill the next order. Supplier price → last purchase price → editable.
- Every purchase order writes its prices and vendor codes back to the price file, so the system literally learns from each order.
- A self-learning, supplier-scoped invoice matcher that understands documents by meaning, not just by number.
- Buy-price updates propagate everywhere the moment goods are received or an invoice is booked.
- Supplier purchases & listings reports, plus one-tap “e-mail the order to the supplier” with your own reference on the PDF.
Stability & platform
One truth, every screen. And it never invents money.
A real, fully-working API and sync engine underneath everything.
- A production REST API + real-time sync (188+ endpoints, JWT-secured, per-device auth) drives every register, the iPad, the Android scanner and the back office from one source of truth.
- The server is the accountant: totals, VAT, corrections, returns, voids and debt are computed centrally, so every device books identical money. A whole class of client-side money bugs is structurally impossible.
- Legal 5-cent cash rounding, honest per-line VAT, and printed invoice == emailed invoice, always, on every channel.
- Delta sync with cursors and tombstones: a store with 150,000 historical sales syncs its changes in seconds, and realtime pokes refresh registers within moments.
- Offline-first and idempotent: keep selling through a dead connection; nothing duplicates, nothing is lost, and it self-heals interrupted syncs and lost confirmations.
- Rebuild a register from central truth in about an hour, invoice numbering and unsynced sales protected by a hard gate.
Customer records
A record that knows every client intimately.
Every contact, address, euro and habit, in one place.
- One rich company record per customer: legal, registered, delivery and pickup addresses; multiple contacts; KvK and VAT number (VIES-verified); the invoice email.
- Money at a glance: wallet balance, outstanding debt, credit limit and per-customer payment term (op rekening), with a clear “customer owes” flag.
- Per-customer discounts, notes, documents, loyalty cards/barcodes, and a full purchase history dozens of orders deep.
- One tap to make an offer, take a web order, print or download the customer card, or open the CRM activity timeline.
Web ordering & offers
Build a client’s order in seconds, as an offer or an invoice.
Reordering that already knows what they buy.
- Attach a customer and the builder surfaces their own world: their most-ordered products and their last 10 orders, each with a one-tap “repeat the whole order”.
- Compose custom product combinations per client: editable quantity/weight, price, per-line discount and VAT, with totals, BTW and “op rekening” computed live.
- Finish it as a proper invoice, or save it as a draft/offer to send, the same server-computed money as the POS, so the books always agree.
- Machine-learning suggestions from each client’s buying history (and what comparable businesses order) put the right lines one double-click away.
- Web orders flow into the same sales ledger as counter sales: one truth across the shop floor, the webshop and the back office.
Finance: day closure
Machine-learning day closure. You hand it the paperwork; it fills in the rest.
Photograph the receipts: the AI reads and reconciles them.
- Upload the PIN-terminal day-closing receipts and POS Z-reports as photos (and optionally the payment provider’s .xlsx export): the AI reads the images and books the figures.
- It classifies the day’s money flow per method: cash, card, bank, on-account, in vs. out, to the cent.
- It reconciles what was booked in the database against the paper, and flags integrity differences (0 when it all agrees).
- You review the AI’s figures against the paper and confirm: a Z-report that reconciles itself, never a mystery difference.
Finance: compliance
Your VAT return and books, prepared to the law.
Ready for your accountant or your accounting software.
- The BTW-aangifte built for you: boxes 1a (21%), 1b (9%), 1e (0% domestic), 3b (intra-EU / ICP) and 5a (total VAT due), per quarter or per month.
- Statiegeld (deposits) kept correctly outside VAT; every figure drills down to the days, invoices and lines behind it.
- One-click export to CSV or your accounting software, plus “create declaration documents”, the administrative work, done in compliance.
- VIES EU-VAT validation and official company-registry (KvK) lookups keep the underlying customer data clean and compliant.
See Adam AI on your own kind of numbers.
Thirty minutes, screen-shared, on figures like yours - the POS, the back office and Adam AI, plus straight answers to the hard questions. No slideware.